FromMay 13, 2018 UntilMay 15, 2018

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ESTA Annual Conference and Exhibition 2018 Budapest, Hungary

Key dates and times

  • Conference: 13-15 May 2018, Hotel InterContinental Budapest
  • Registration: opens Sunday 13 May
  • Welcome Cocktail and Dinner: Sunday 13 May
  • Conference Day 1: Monday 14 May, 09.00-17.00
  • Conference Day 2: Tuesday, 15 May, 09.00-13.30
  • Partner Tour: Monday 14 May, 09.00-15.00
  • Gala Dinner: Monday 14 May, Cruise on the river Danube

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Cash vs alternative means of payment: opportunities or threats?

Final conference program announced!

The 2018 year’s conference takes place at the Hotel InterContinental, Budapest, Hungary from 13th to 15th May 2018

The theme of the conference “Cash vs alternative means of payment: opportunities or threats?” will review the payment instruments landscape and assess the place of cash in the jungle of electronic payment instruments. With a market share of more than 50% of all payments and 79% of payments below 20 euros, is cash at risk? Are new electronic payment technologies a threat to cash or primarily competitors to other, older electronic payments schemes?  Is a cashless society workable, let alone thinkable?

Not to be missed – We will address the topic of the interest of central banks and consumers & retailers in block chain technologies and virtual/crypto currencies!

Venue – The InterContinental Budapest offers an inspiring conference setting with daylight and a view on the river Danube. The spacious expo area will host all coffee breaks and lunches and offers the possibility to exhibit vehicles indoors and outdoors.


Why attend the ESTA conference in Budapest?

  • Get the latest on the Industry – High-ranking speakers from the cash industry, as well as EU decision-makers, central bankers and other key stakeholders will be present to discuss the theme “Cash vs alternative means of payment: opportunities or threats?”.
  • Increased company visibility – Networking opportunities for members will maximize your visibility and promote your company across the European and international cash industry. It is the unique CMC event in Europe where you will interact with industry decision-makers.
  • EU Information – ESTA, with in-depth knowledge of the EU Institutions, provides the latest information on EU legislation in a clear and structured manner. ESTA has developed close working contacts with EU officials who will be present at the conference to discuss potential EU legislation.
  • Exhibition – A lively, international exhibition in the heart of the conference area, will display ESTA members’ services and technologies. ESTA members’ companies are represented during the conference by their senior executives, CEO or owners. This exhibition is a unique opportunity for conference participants to develop links with potential business partners.

Registration – same rates as last year!

Registration and cost Early bird rate closed Rate as of 1 April 2018 (excl VAT)
Effective Members 930 1,100 EUR
Associate Members 930 1,100 EUR
Corresponding Members 930 1,100 EUR
Adherent Members Exhibitors/Sponsors 930 1,100 EUR
Adherent Members non-Exhibitors/non-Sponsors 1,200 1,370 EUR
Non-Members 2,200 2,400 EUR
Partners 270 270 EUR
Central Banks 930 1,100 EUR
Non-Member speakers and ESTA invited guests

N.B. Rates excl. Hungarian VAT at 27%


Conference registration is opened to Members of ESTA  and their guests. Check your membership category here.  Conference registration in any member category is only effective when annual membership fee is paid in full. All registrations are subject to confirmation by ESTA.

Exhibition Opportunities 

20 booths are allocated on a first paid basis at a cost of 1,950 EUR (10m2), larger booths at 2,450 EUR (15m2), VAT not included. Exhibitors with larger booths get free
¼ page advertisements in conference brochure.

Contact ESTA by email to register your company and receive detailed booth offers and their 2018 upgraded advantages.

Download floorplan here!

Raise your company profile as a sponsor!

ESTA offers a sponsorship package to members to enhance visibility before and during the conference.

This is your chance to promote your company!

Contact ESTA by email to register for sponsorship opportunities.

Partner Gourmet & City Tour on Monday, 14 May

The tour is included in the fee for registered partners, but separate booking must be made by 9 April at the latest to 

The offer can be cancelled if too few bookings received.

Download Partners Program here


VAT charge

Conference Registration
Conference fees incur the Hungarian VAT rate of 27%, according to article 53 of the EU VAT Directive.
All taxpayers incur this fee for attending the conference, whether the company is from the EU or not, as there is no exemption to Article 53 of the EU VAT Directive.

Exhibition Stand Rental
Belgian taxpayers must pay Belgian VAT at a rate of 21% as ESTA is a Belgium-based association. For other taxpayers a reverse charge of the VAT is applicable, according to Article 196 of Directive 2006/112/CE.
The allocation of booths is on a “first-paid, first-served” basis. All booths need to be paid before the conference.

Belgian taxpayers must pay the Belgian VAT rate of 21%, as ESTA is a Belgium-based association. For other taxpayers a reverse charge of the VAT is applicable, according to Article 196 of Directive 2006/112/CE.

ESTA Invoice
When you register your participation for the conference, ESTA will issue you with an invoice. For non-Belgian exhibitors and sponsors, a VAT invoice will be issued immediately upon reservation of the booth/sponsoring.

VAT Refund for Participants
You can claim for the reimbursement of VAT for the conference if you are an EU-based company, by contacting your country’s taxation website. The claim must be made within six months of the end of the calendar year in which the event took place.
Please note that the Hungarian VAT number is a temporary number which will be cancelled upon the closure of the accounts of the conference, and those who want to recover VAT paid in Hungarian need to start the process before the VAT number is cancelled (ie probably around end of October/beginning of November). It may not be possible to recover VAT once ESTA temporary VAT registration is cancelled.

ESTA’s Hungarian VAT number applicable to the conference is HU30445428-2-51

General Terms and Conditions

These Terms & Conditions for delegates apply to every person registering to the ESTA conference organised by the European Security Transport Association.

Conference Registration

Only fully completed registration forms will be accepted. ESTA reserves the right to decline a conference registration if the delegate does not fulfill requirements for attending nor supports the objectives of ESTA. Registration of Non-Member ESTA is subject to ESTA’s agreement.  An invoice will be sent as soon as the registration has been accepted by ESTA. Delegates are only accepted entrance to the conference area after full payment has been received

Methods of payment

Payments should be made by bank transfer. All bank fees and money transfer costs must be paid by the transmitter. Amount in euros to be transferred upon receipt of the invoice into our international bank account stated on the proforma invoice: ESTA Hungarian VAT number: HU30445428-2-51

Please note that this is a temporary VAT registration in Hungary for the time of the conference which will be cancelled in the few months following the conference. It may not be possible to recover VAT after cancellation of ESTA temporary VAT registration.

Cancellation Policy

·        Up to 30 days: full reimbursement minus an administrative fee of 4%

·        30 days to 2 weeks before hand: 50% refund

·        Less than 2 weeks: no refund.

Registration to ESTA’s conference implies the full acceptance of these T&Cs.

Getting here

The InterContinental Budapest, Hungary is located only 25 km from the International airport (Liszt Ferenc).

ESTA will offer a free bus shuttle from the Hotel to the airport after the conference end on 15 May. Contact by 2 May to book your seat on the bus.


ESTA is recommending accommodation at the Hotel InterContinental Budapest*****.

Click on the link “Book hotel” to make your on-line booking.

We have also selected another few hotels within walking distance from the conference venue:

Each participant pays for their own transport and room costs. Availability limited due to peak season in Budapest.

Cash vs alternative means of payment: opportunities or threats?” will review the payment instruments landscape and assess the place of cash in the jungle of electronic payment instruments.

Is a cashless society workable, let alone thinkable?

Program overview

Opening of conference sessions by Keynote speaker Pol. Major General Dr. Zsolt Halmosi from the Hungarian National Police Headquarters.

After an update from the ECB, the EC and a presentation of the World Cash Report the one and a half conference days are organized into three panel sessions:

Panel 1, EU harmonization of Cash payment limitations (CPLs).

Panel 2, Alternative (non-cash) payment instruments: the fallacy of a cash less society.

Panel 3: Cash vs alternative payments: friends or foes?

Attack and Loss session

Download detailed program here!

Sponsors & Exhibitors