The 2018 year’s conference takes place at the Hotel InterContinental, Budapest, Hungary from 13th to 15th May 2018
Why attend the ESTA conference in Budapest?
- Get the latest on the Industry – High-ranking speakers from the cash industry, as well as EU decision-makers, central bankers and other key stakeholders will be present to discuss the theme “Cash vs alternative means of payment: opportunities or threats?”.
- Increased company visibility – Networking opportunities for members will maximize your visibility and promote your company across the European and international cash industry. It is the unique CMC event in Europe where you will interact with industry decision-makers.
- EU Information – ESTA, with in-depth knowledge of the EU Institutions, provides the latest information on EU legislation in a clear and structured manner. ESTA has developed close working contacts with EU officials who will be present at the conference to discuss potential EU legislation.
- Exhibition – A lively, international exhibition in the heart of the conference area, will display ESTA members’ services and technologies. ESTA members’ companies are represented during the conference by their senior executives, CEO or owners. This exhibition is a unique opportunity for conference participants to develop links with potential business partners.
Registration – same rates as last year!
|Registration and cost
||Early bird rate (excl VAT)
||Late bird, as of 1 April 2018 (excl VAT)
|Adherent Members Exhibitors/Sponsors
|Adherent Members non-Exhibitors/non-Sponsors
|Non-Member speakers and ESTA invited guests
N.B. Rates excl. Hungarian VAT at 27%
Conference registration is opened to Members of ESTA and their guests. Check your membership category here. Conference registration in any member category is only effective when annual membership fee is paid in full. All registrations are subject to confirmation by ESTA.
20 booths are allocated on a first paid basis at a cost of 1,950 EUR (10m2), larger booths at 2,450 EUR (15m2), VAT not included. Exhibitors with larger booths get free
¼ page advertisements in conference brochure.
Contact ESTA by email to register your company and receive detailed booth offers and their 2018 upgraded advantages.
ESTA offers a sponsorship package to members to enhance visibility before and during the conference.
This is your chance to promote your company!
Contact ESTA by email to register for sponsorship.
Partner Gourmet & City Tour on Monday, 14 May
The tour is included in the fee for registered partners, but separate booking must be made by 9 April at the latest to email@example.com
The offer can be cancelled if too few bookings received.
Download Partners Program here
Conference fees incur the Hungarian VAT rate of 27%, according to article 53 of the EU VAT Directive.
All taxpayers incur this fee for attending the conference, whether the company is from the EU or not, as there is no exemption to Article 53 of the EU VAT Directive.
Exhibition Stand Rental
Belgian taxpayers must pay Belgian VAT at a rate of 21% as ESTA is a Belgium-based association. For other taxpayers a reverse charge of the VAT is applicable, according to Article 196 of Directive 2006/112/CE.
The allocation of booths is on a “first-paid, first-served” basis. All booths need to be paid before the conference.
Belgian taxpayers must pay the Belgian VAT rate of 21%, as ESTA is a Belgium-based association. For other taxpayers a reverse charge of the VAT is applicable, according to Article 196 of Directive 2006/112/CE.
ESTA Pro Forma and Invoice
When you register your participation for the conference, ESTA will issue you with a pro forma. Once the pro forma is paid, you will receive an invoice. For non-Belgian exhibitors and sponsors, a VAT invoice will be issued immediately upon reservation of the booth/sponsoring.
VAT Refund for Participants
You can claim for the reimbursement of VAT for the conference if you are an EU-based company, by contacting your country’s taxation website. The claim must be made within six months of the end of the calendar year in which the event took place.
Please note that the Hungarian VAT number is a temporary number which will be cancelled upon the closure of the accounts of the conference, and those who want to recover VAT paid in Hungarian need to start the process before the VAT number is cancelled (ie probably around end of October/beginning of November). It may not be possible to recover VAT once ESTA temporary VAT registration is cancelled.
ESTA’s Hungarian VAT number applicable to the conference is tbc
General Terms and Conditions
These Terms & Conditions for delegates apply to every person registering to the ESTA conference organised by the European Security Transport Association.
Only fully completed registration forms will be accepted. ESTA reserves the right to decline a conference registration if the delegate does not fulfill requirements for attending nor supports the objectives of ESTA. Registration of Non-Member ESTA is subject to ESTA’s agreement. An invoice will be sent as soon as the registration has been accepted by ESTA. Delegates are only accepted entrance to the conference area after full payment has been received
Methods of payment
Payments should be made by bank transfer. All bank fees and money transfer costs must be paid by the transmitter. Amount in euros to be transferred upon receipt of the invoice into our international bank account stated on the proforma invoice: ESTA Hungarian VAT number: HU30445428-2-51
Please note that this is a temporary VAT registration in Hungary for the time of the conference which will be cancelled in the few months following the conference. It may not be possible to recover VAT after cancellation of ESTA temporary VAT registration.
· Up to 30 days: full reimbursement minus an administrative fee of 4%
· 30 days to 2 weeks before hand: 50% refund
· Less than 2 weeks: no refund.
Registration to ESTA’s conference implies the full acceptance of these T&Cs.
The InterContinental Budapest, Hungary is located only 25 km from the International airport (Liszt Ferenc).
ESTA will offer a free bus shuttle from the Hotel to the airport after the conference end on 15 May.
ESTA has preferential rates at the Hotel InterContinental Budapest*****.
Click on the link “Book hotel” to make your on-line booking.
Each participant pays for their own transport and room costs. Availability limited due to peak season in Budapest.
“Cash vs alternative means of payment: opportunities or threats?” will review the payment instruments landscape and assess the place of cash in the jungle of electronic payment instruments.
With a market share of more than 50% of all payments and 79% of payments below 20 euros, is cash at risk? Are new electronic payment technologies a threat to cash or primarily competitors to other, older electronic payments schemes?
Is a cashless society workable, let alone thinkable?
Detailed programme tbc