These Terms & Conditions for delegates apply to every person registering to the ESTA conference organised by the European Security Transport Association. Registration to the conference implies the full acceptance of the T&Cs.

Conference Registration

Only fully completed registration forms will be accepted. ESTA reserves the right to decline a conference registration if the delegate does not fulfil requirements for attending nor supports the objectives of ESTA. Registration of Non-Member ESTA is subject to ESTA’s agreement. An invoice will be sent as soon as the registration has been accepted by ESTA. Delegates are only accepted entrance to the conference area after full payment has been received.

Methods of payment

Payments should be made by bank transfer. All bank fees and money transfer costs must be paid by the transmitter. Amount in euros to be transferred upon receipt of the invoice into our international bank account stated on the proforma invoice.

ESTA German VAT number: DE296941792 Please note that this is a temporary VAT registration for the time of the conference which will be cancelled in the few months following the conference. It may not be possible to recover VAT after cancellation of ESTA temporary VAT registration.

Cancellation Policy

Up to 30 days: full reimbursement minus an administrative fee of 4%
30 days to 2 weeks before hand: 50% refund
Less than 2 weeks: no refund.

Privacy notice – Further to the EU General Data Protection Regulation (GDPR) any personal information provided by the conference delegate during the conference registration process will be handled internally by ESTA exclusively for the running and the organisation of the conference: this includes billing, programme information, dinner events and related communication. All data collected will be deleted after three years. By registering to the ESTA conference or any part of it, you give explicit consent to the use of your data in this context.

If you have any questions or concerns about our use of your personal information, then please contact us at contact@esta.biz

Hilton Berlin

ESTA room block until 27 April 2026.

Bedroom at 235.00 EUR single use and 20.00 EUR supplement for double occupancy breakfast included, city tax at 7.5% excluded. Bedrooms are available at these rates 3 days pre and post conference days subject to availability. Contact Hilton Berlin to make additional night reservations mentioning “ESTA” to reservations.berlin@hilton.com with Cc: to Janina.Dressler@Hilton.com and Simon.Ewald@Hilton.com

Address: Anton-Wilhelm-Amo-Strasse 30, 10117 Berlin, Germany

Hilton Berlin is located in the Mitte district, next to Gendarmenmarkt cathedrals.  The hotel features an indoor pool, fitness center, sauna, and spa. Checkpoint Charlie, Brandenburg Gate, and the Berlin Wall are within three kilometers.

Exhibition opportunities – Exhibition booths are allocated on a first paid basis at a cost of 1,950 EUR for normal size booths and larger booths at 2,450 EUR, VAT not included.

Sponsorship opportunities – ESTA offers a sponsorship package to members to enhance visibility before and during the conference. This is your chance to promote your company!

Contact ESTA by email to register your company and receive the 2026 packages.

We are holding the Sunday welcome dinner on 7 June 2026 at Erdinger am Gendarmenmarkt.

Walking distance from Hilton Berlin. 

We are holding the Gala Cocktail and Dinner on Monday 8 June 2026 at Wasserwerk

Members of ESTA are given priority in conference reservations. Check up your membership category here for accurate registration.

Registration is only effective when annual membership fee is paid in full. All registrations are subject to confirmation by ESTA.

Each participant pays for their own transport and room costs. Profit from ESTA’s rates and room block available until 27 April 2026.

Get the latest on the Industry – High-ranking speakers from the cash industry, as well as EU decision-makers, central bankers, member state government representatives and other key stakeholders will be present to discuss the theme “Why the cash industry is crucial for digital payments”
Increased company visibility – Networking opportunities for members will maximize your visibility and promote your company across the European and international cash industry. It is the unique CMC event in Europe where you will interact with industry decision-makers.
EU Information – ESTA, with in-depth knowledge of the EU Institutions, provides the latest information on EU legislation in a clear and structured manner. ESTA has developed close working contacts with EU officials who will be present at the conference to discuss potential EU legislation.
Exhibition – A lively, exhibition in the heart of the conference area, will display ESTA members’ services and technologies. ESTA members’ companies are represented during the conference by their senior executives, CEO or owners. This exhibition is a unique opportunity for conference participants to develop links with potential business partners.